3MADHYA PRADESH
VISHWAVIDYALAYA FIRST ORDINANCES, 1973 In exercise of the powers conferred by Sub-Section (3) of
Section 34 of the Madhya Pradesh Vishwavidyalaya Adhiniyam, 1973 (22 of 1973),
the Coordination Committee makes the following First Ordinances : 1. Short title and
commencement : (1) These Ordinances may be called the Madhya Pradesh
Vishwavidyalaya First Ordinances, 1973. (2) They shall come into force on such date as the Kuladhipati
may by an order specify for different First Ordinances. 2. Definition : In these Ordinances, unless the context otherwise
require. (a) `Adhiniyam' means the Madhya Pradesh Vishwavidyalaya
Adhiniyam, 1973 (22 of 1973). (b) `Ayog' means the Madhya Pradesh Uchcha
Shiksha Anudan Ayog. (c) 'Section', 'Sub-Section', 'Item' shall mean section of
'Adhiniyam', sub-section of the 'Section' and item of the 'Section' or 'Sub-
Section' respectively, and; (d) Words and expressions used but not
defined in these Ordinances, shall have the meaning assigned to them in the
'Adhiniyam'. 3. The First Ordinances on the subjects enumerated below shall
be as given in the Schedule appended hereto :- Ordinance No.1 (Revised) : Students' Union in Colleges
(w.e.f. 1.8.2001) (Ordinance No. 1.
Students' Union in Colleges and Teaching Departments) : Repealed w.e.f. 31.7.2001 Ordinance No. 2.
University Students' Union. SCHEDULE ORDINANCE No. 1
( w.e.f. August, 2001 )* Students' Union In Colleges [ Refer clause (xxi) of Section 37
] 1. There shall be a 'Students' Union' in every college. The
Students' Union will consist of : (i) Students' Council (ii) Activity Societies. 2. The aims and objectives of the Students' Union shall be : (i) To encourage and strengthen the
democratic values amongst the students and to train them in the duties and
rights of democracy; (ii) To provide forum for the development of
the students as ideal and dutiful citizen of a democratic and secular society; (iii) To develop responsible and value oriented leadership; (iv) To generate intellectual, social, cultural environment and
discipline in the academic institutions for the overall personality development
in pursuance of the true meaning of education; (v) To foster innovative, artistic, literary, cultural, academic
and sports activities and to promote active participation and leadership
amongst students to develop their creative talents; (vi) To promote scientific study and discussion of subjects of
national and international importance; (vii) To promote social service through mutual cooperation, harmony and
dedication towards society based on social, economic, political equality and
justice as envisaged in the Indian Constitution; (viii) To foster environment of learning and teaching for the
development of the college. Provided
that : i.
The Students' Union will not canvass or take up
any matter relating to faculty/employees/individual students. ii. They will not undertake any activity that disturbs the
academic calender approved by the
Co-ordination Committee or is contradictory to the provisions of the M.P.
Universities Act, Statutes, Ordinance and Regulations made thereunder. iii. They will not take up any matter which falls within the
jurisdiction of a statutory body other than the University. iv.
They will not take up any activity that is
against the code of conduct prescribed for the students of the college. 3. The Principal of the college shall be the patron of the
Students' Union. 4. (i) Any regular student on the rolls, on or before 14th August of a
college, shall be eligible voter for his/her Class Representative. (ii) Such a
student can at his/her option also be a member of any of the Societies
of the Students' Union of the college by completing the formalities prescribed
. Such a student can at his/her option also become associate member of other societies. (iii) An associate member will have all the privileges and rights of a
member, except that he/she cannot vote for or contest the election of office
bearers of the society. 5. (i) The Students' Council shall consist of : (a) President
and Secretaries of Activity Societies. *Approved by the Co-ordination Committee in its 67th meeting dated 20.7.2000
subject to approval from Honourable Kuladhipathi. It was adopted by Rani
Durgavati Vishwavidyalaya Executive Council in it's meeting dated.......... (item no..........). Provided that the Vice -President
and the
Joint Secretary may be authorized
by the President and Secretary respectively to represent them in their absence. (b) One Class Representative of each section
of every under-graduate class (e.g. Part I, II, III) and one representative
each of every previous and final year class
at the post-graduate level in each subject elected by the student
members of the section/subject/class from amongst themselves. Provided that two semesters of the same academic year will mean
a class for the purpose of this Ordinance. (c) The student securing the highest marks
in the preceding examination in undergraduate/post-graduate class to be
nominated by the Patron. Explanation : For post-graduate class each subject will be
treated as a class. (d) If at least one representative belonging
to any of the following categories is not elected/nominated under clause (c)
above as a member of the council, the
Patron shall nominate one student from that category : (1) Scheduled Caste (2) Scheduled
Tribe (3) OBC (4) Girls (5) Physically Challenged (Handicapped). (ii) The following shall be the office bearers of the Students'
Council : 1. President 2. Vice-President 3. Secretary 4. Joint Secretary who shall be elected by the members
of the council from amongst themselves. Provided that one post of office bearer shall be reserved for a
girl candidate, where girl students are also enrolled. (iii) In the first year the post for reservation will be determined
by lottery after which it will rotate in the above order. (iv) The term of the Students' Council and Societies shall commence
on the date of their constitution and end on
30th April of the academic year. (v) A teacher not below the rank of Assistant Professor in a
college shall be appointed the Teacher-in-charge of the Council and a teacher
of any rank shall be appointed the Teacher-in-charge of the Societies by the
Patron. The Teacher-in-charge shall also be the Treasurer of the
Council/Societies and he/she shall have the right to be present at any meeting
of the Students' Council or the Societies and to offer his advice on any matter
relating thereto. 6. (i) There
shall be in every college co-curricular and academic activity societies. For
example : (1)
Literary Society (2) Cultural Society (3) Debating Society (4) Social work Society (5) NCC (Wherever
it exists) (6)
NSS (wherever it exists)
(7) Economics Society (8)
Sociology Society. (ii) The powers, functions
and scope of activities of each society shall be determined by the Patron. (iii) Not less than 40 members including the associate members shall
constitute any of the Society. Provided that the Patron on the recommendation of the Staff
Council may change the minimum number of members for any of the Society. Provided that the Patron may on the recommendation of the Staff
Council merge two or more societies of similar activities or subjects as the
case may be to form a joint society. Provided that no minimum number of members are required for
societies formed on important subjects of national importance such as Blood
Donation Society or Anti-Drug Society. (iv) The funds generated from the membership fees of the respective
Society and raised by the members of that particular Society with prior
permission of the Teacher-in-charge shall also be available to carry out the
functions and activities of the Society concerned. 7. The Patron
shall have the following powers : (a) to preside at any meeting of the Students' Council or the
office bearer of the Students' Council and to address the members thereof; (b) to decide all disputes of Students' Council or Societies
referred to him and his decision in the matter shall be final; (c) to administer the oath of office; (d) to refer any resolution or proceedings of the Students'
Council or the Societies to the competent authority, if he deems such a
resolution or the proceeding to be beyond the legitimate functioning of the
Council or detrimental to the interest
of the college; (e) to guide Students' Council and refer to the competent
authority in the event of violation of the provisions of this ordinance by the
Students' Council or the Societies
respectively and take appropriate action as authorized by the competent authority; (f) To remove any office bearer of the Students' Council or the Societies from his/her office on the following grounds
: He/She is involved in financial
embezzlement. OR If he/she tried to extract money
illegally from some person/institution or business establishment. OR Intimidates any officer or the employee
of the College/University to do an
illegal act; OR He/She indulges in violent activity or
leads violent demonstration or is involved in some case of moral turpitude. (g) To
authorize the arrangement and allocation of the funds for the Students' Council and different societies. (h) To decide the membership fee for the membership of any of the
societies. 8. The Teacher-in-charge of the Students' Council or the
Teacher-in-charge of the societies shall have the following powers with respect
to the Council/Societies : (a) to conduct the election
to the Students' Council or the Society; (b) to be present at the meetings of the Students' Council or the
Society; (c) to exercise general supervision over the
affairs of the Council or the Society if necessary and to advice the Students'
Council or the Society in regard to
their activities; (d) to be in charge of the funds of the Council or the Society
and to ensure that no part thereof is advanced or spent without the proper
authority or for purposes other than those for which they are allocated; (e) to bring to the notice of the patron any
resolution or proceeding or act of any of the bodies or office bearers of the
Council or the Society which is
violative of the provisions of the ordinance or
is likely to be prejudicial to the
interest of the colleges. 9. The president of the Council or Societies as case may
be shall in the absence of the
patron/teacher-in-charge preside at the meetings of the Students' Council or
Society. 10. The President of the Council/Society shall have the following
powers in their respective bodies and shall perform the following duties : (a) subject to the control of the Students' Council/Society to be
in-charge of the general management of the affairs of the Council/Society; (b) to ensure discipline at the meetings of the Students'
Council/Society or at any meeting or
gathering organised by the Council/Society; (c) to
ensure that the provisions of this ordinance are faithfully observed; (d) to ensure that any activity organised by the Council/Society
does not become unruly, violent or unlawful nor does it lead to the destruction
of the private or public property; (e) to discharge any other legitimate functions entrusted to him/her or any legitimate duty
imposed on him/her by the Students' Council or the Society subject to the approval of the Teacher-in-charge. 11. The Vice-President of the Council/Society shall carry out the
legitimate work assigned to him/her by the President of the Council/Society
respectively and perform the legitimate
functions of the President in his/her absence. 12. The Secretary of the Council or Society, as the case may
be shall carry out the following
functions : (i) to convene meetings of the Students' Council/Society subject
to the instruction of the President and
the approval of the Teacher-in-charge; (ii) to prepare and maintain the minutes of the meetings of the
Students' Council or the Society; (iii) to conduct the correspondence
of the Council or the Society and
to keep all records thereof; (iv) to ensure that legitimate decision of the Students' Council or
the Society are carried out; (v) to perform all other legitimate functions entrusted to
him/her by the President with the approval of the Teacher-in-charge. 13. (i) The Joint Secretary of the
Council/Society shall assist the
Secretary in the discharge of
his/her duties and shall have such powers as may be assigned to him/her by the President with the
approval of the Teacher-in-charge. (ii) The Joint Secretary shall, in the absence of the Secretary,
discharge the legitimate duties of the Secretary. 14. (i) The Students' Council/Societies as the case may be,shall
have the powers: (a) to lay down the broad pattern of the
activities of the Students' Council/Society; (b) to
approve the budget estimates of the Council/Society. (ii) One-third of the total membership of the Students' Council
and one-fourth of the total membership of the concerned Society shall constitute
the quorum. (iii) Each member
of the Students' Council shall have only one voting right. 15.
(i) The office
bearers of the Students' Council/Society shall meet at least once in every two
months. There shall not be any quorum for the meeting of the office bearers. (ii) The office bearers shall be given at least clear three days
notice of an ordinary meeting and clear twenty four hours notice of an emergent
meeting. Agenda of the ordinary as well as the emergent meeting shall be sent
along with notice. No Ex-Agenda item shall be admissible in an emergent
meeting. (iii) The minutes of the meeting of the office bearers of the
Students' Council/Society shall be put up for confirmation at the next
following meeting. 16. The office bearers of the Students' Council/Society, as the
case may be shall : (a) prepare the budget of the Council/Society under the guidance
of the Teacher-in-charge and submit it to the General Meeting of the Students' Council/Society for
approval; (b) draw up the programme of work to be undertaken by the Council
or Society during the academic session
and make necessary arrangement for the implementation of the programme. Provided that no outsider shall be invited to address the
Council/Society or any of its bodies
without the prior permission of the Patron/Teacher-in-charge. 17. (i) The President of the Students' Council
may constitute a Students' Grievance Redressal Society and
Students' Welfare Society. (ii) The number of members shall be determined by the Patron
keeping in view of the size of the college, number of the students and other
relevant factors. (iii) In each society he/she can nominate members with the approval
of the Patron from amongst the members of the Students' Council. 18.
(i) Funds
placed at the disposal of the Council by
the Patron of the college /together with any donations raised by the members of the Council with the permission of
the patron shall constitute the funds of
the Council. (ii) The Teacher-in-charge shall draw out of the fund, money
sanctioned by the Council and shall have direct control over it. (iii) Whenever any amount is paid to the President or any member of
the Council authorized to receive the amount, the account shall be
rendered to the Secretary who shall
countersign the vouchers, maintain the accounts of the Council and submit the
account with the complete set of vouchers to the Teacher-in-charge within a
week. (iv) The Teacher-in-charge of the Council/Society, as the case may
be and the office bearers of the Council/Society shall be responsible for
appropriate utilization of the allotted amount. (v) Transparency shall be maintained in the accounts of the
Students' Council/Society. Every member of the Council/Society shall have the
right to see and check the accounts of the Council/Society to which he or she
is a member. 19. (i) Elections shall be by secret ballot on
a date determined in the calender approved by the Co- ordination
committee. (ii) Elections shall be held by the Teacher-in-charge according to
the programme announced by the Vice-Chancellor. (iii) The Teacher-in-charge shall notify 3 days in advance the date
of election of office bearers of the Societies and Class Representatives, the
time for filling nomination papers, time for scrutiny of nominations, hour for the withdrawal of nominations, the
duration of the poll, time and place for
counting of votes. (iv) The result of the election shall be declared by the
Teacher-in-charge immediately after the counting of votes. (v) The office bearers of Societies shall take oath in the
prescribed proforma within 7 days from the declaration of the results. (vi) If a student elected to an office does not take oath within
the prescribed period the right to the office shall cease and the office shall
be deemed to be vacant. (vii) If in the opinion of the patron, exigencies exist and a
recommendation to postpone the elections is forwarded to the Kulpati, he may
suitably postpone the dates of the elections with the approval of the
Kuladhipati. (viii) The elections of office bearers of the Societies/Students'
Council shall be held on the date as prescribed in the academic calender. (ix) Elections for the Class Representative shall be held on the
very next day (or the following day in case of
a holiday) after the election of the Societies. (x) The election for the office bearers of the Students' Council
shall be held right after the election of the Class Representatives within two
hours of the declaration of the result of the representative of the last class. (xi) `(xii) A
student shall not be eligible to contest the election or to be nominated to any
office of the Council/Society of the college
if he/she falls in any the categories listed below : (a) has passed 10+2 Examination earlier than
five years (earlier than six years for law, B.Ed. & M.Ed. courses only)
before the commencement of the academic session in which the election is held
or has taken more than the prescribed minimum period of time for whatever
reason for the course of which he is a student; (b) has failed to pay the tuition and other
fees due; (c) has been convicted by a court of law for
any offence or against whom charges have been framed and the proceedings are in
progress; (d) has been punished for use of unfair
means at any examination or against whom proceedings are pending; (e) is in employment while studying in the
college; (f) has passed the last University
examination in more than the minimum period required; (g) has not submitted and got audited the
accounts of any advance out standing against him/her; (h) has been punished or a disciplinary
action is pending against him in the institution; (i) joins any equivalent course after
having failed in one or having left one incomplete; (j) has been provisionally admitted; (k) has passed any yearly examination of any
degree through supplementary examination or has carried forward any subject/or
has backlogged any subject of any semester as the case may be; (l) has been expelled from the hostel. (xiii) No person shall hold the same office more than once during
his/her academic career in the college. (xiv) A candidate seeking election shall be nominated by a proposer
and a seconder who are eligible voters. (xv) Only an elected or nominated members of Students' Council can
seek election to any one of the following : 1.
President, 2. Vice-President, 3. Secretary, 4.
Joint-Secretary Provided that only those students can contest for the post of
the Students' Council, who have been the regular students of the college for
one year immediately before the present academic session or he/she is the
student of the post-graduate degree course. Provided also that any student shall be eligible to contest
election for the post of Class Representative once during the under-graduate
education and once during post-graduate education. (xvi) For the election of the office bearers of the Students'
Council/Society nomination paper shall be filed to the Teacher-in-charge in the
meeting of the Students' Council/Society called for the purpose. The proposer
and the seconder shall be the members of the Students' Council/Society.
Scrutiny of nomination papers, the withdrawal and the voting, where necessary
shall take place in the same convened meeting and the result shall be announced
after the counting of votes right after the election. (xvii) All the nominations shall be made in the prescribed form and a
nomination paper shall be declared invalid if : (a) the nomination paper was received after
the prescribed last date and time; (b) the nomination is not in the prescribed
form; (c) the nomination is in any way incomplete; (d) the candidate is disqualified to seek
election under the provisions of this Ordinance; (e) Once the nomination is submitted by the
candidate and received by the Teacher-in-charge, no addition or alterations
shall be permitted. (xviii) (a) If
in an electoral
constituency all the
nominations are found invalid or no nomination paper is filed, the patron shall nominate a
student/students not disqualified
under sub-para (xii) of para 19, from amongst the voters concerned to
fill the seat remaining vacant due to the invalidation or for want of nomination. (b) If the number of validly nominated
candidates is less than or equal to the number to be elected, all such
nominated persons shall be declared elected and the vacancy thereafter, if any,
shall be filled up by patron by nomination as in (a) above. (c) If the number of validly nominated
candidates after all the withdrawals of candidature, is greater than the number
of members to be elected, voting shall take place. The candidate/candidates, as
the case may be getting the highest number of votes shall be declared elected. (d) The voting shall be by secret ballot. (e) In case of equal votes, decision shall
be taken by drawing a lot by the Teacher-in-charge. (xix) In the matter of elections every student shall abide by the
following code of conduct : (a) No attempt shall be made at character
assassination. (b) Indecent expression and words shall not
be used during the course of election campaign. (c) None shall be run down on the ground of
caste, creed or religion. (d) Neither
posters shall be displayed nor
shall disfigurement of the walls be made. (e) In course of the election no one shall
be intimidated or subjected to physical violence nor shall the discipline of
the institution be undermined. (f) Elections
shall be fought on individual basis. (g) No outsider shall be admitted to the
college campus and admission will be on the basis of student identity card. (xx) Where a candidate fails to observe the code of conduct or
instigates or supports breach of the code of conduct as given above, the
Teacher-in-charge may declare his/her election invalid. (xxi) A ballot paper shall be rejected if : (a) it bears any mark or writing by which
the voter can be identified. OR (b) it bears no mark to indicate the vote or
bears a mark other than the mark of the prescribed seal placed for the purpose.
OR (c) a mark of the seal indicating the vote
is placed in such a manner as to make it doubtful as to which candidate the
vote has been given. OR (d) a voter has given more votes than the
number of seats to be filled. OR (e) a ballot paper is signed by the voter. Provided that where there is an uncertainty in respect of any
vote/votes but not in respect of all the votes given by the voter the ballot
paper shall be invalid to the extent of the uncertainty. 20. (i) The Students' Council/Society may consider a motion expressing no
confidence in the President or any office bearers or all the office bearers of
Students' Council/Society, if it is
sponsored by not less than one-third of the total membership of the Students'
Council/Society. The motion shall be deemed to have been passed, if a majority
of at least two-thirds of the membership of the Students' Council/Society
present and voting at the meeting and constituting not less than half of the
total membership of the Council/Society vote in favour of the motion. Such
motion can be moved only on the ground that the office bearers of the
Council/Concerning Society has disregarded the provisions of this ordinance or
has failed to perform his/her duties. The Students' Council/Society shall be
convened to consider the no confidence motion after the
Professor/Teacher-in-charge decides that the motion is sought to be moved on admissible ground/grounds. The meeting at
which such a motion is considered shall be presided over by the Teacher-in-charge. (ii) In the event of passing of the no confidence motion against
one or all office bearers, as the case may be the Patron shall immediately
issue order giving effect to the no confidence motion passed by the Students'
Council/Society. 21. When a person elected to any office or body of the Council/Society
incurs any of the disqualifications listed under sub-para (xii) of para 19
above, he/she shall be debarred from continuing in such office or body by the
order passed by the Patron and the position held by him/her shall become vacant and remain vacant. 22. An office bearer of the Council/Society or a member of the
Students' Council or the Society may resign by a letter addressed and submitted in person to the
Teacher-in-charge and the resignation shall take effect as soon as the
resignation letter is received by the Teacher-in-charge. 23. Any student aggrieved by the order of the Teacher-in-charge
may prefer an appeal to the patron whose decision thereon shall be final. 24. All elections shall be by secret ballot and simple
majority. 25. The district
administration and police shall assist in conduct of election. 26. In this Ordinance or under this Ordinance, wherever date and
time are specified they could be changed by the Kulpati with the approval of the Kuladhipati. ORDINANCE NO. 2 University
Students' Union [ Refer
clause (xxi) of Section 37 ] 1. The University Students' Union at the
Headquarters of the University shall be a Federation of Students' **Provided that
the Colleges other than Model and Professional and University Teaching
Departments should decide to have a
nominated Students Samiti under Ordinance No. 2 need not hold elections under
this Ordinance. 2. The
objectives of the University Students' (a) to promote intellectual , cultural,
social and corporate life of the students; (b) to foster activities to bring out and develop the creative
talents of the students and to promote their welfare; (c) to develop a tradition of service and to inculcate in the
students the sense of social responsibility. 3. (i) In order to achieve these objectives
the University Student's (a) organise and participate in debates,
symposia, study circles, lectures, contests, scientific and cultural
exhibitions, science and literary clubs; (b) promote social service activities and
students welfare programmes; *Repealed w.e.f. ..................vide Executive Council meeting dated
..................(item no.....................) and Co-ordination Committee
meeting dated ................. ** Amendment proposed by Executive Council in its meeting dated
11.9.1987 vide item no. ..... and approved by Co-ordination Committee in its
..... th meeting dated .......... vide item no. .... (c) examine
and determine the nature and extent of the difficulties of students, such
difficulties being of a general nature and not relating to any individual
student. In the conduct of their academic, cultural, social and corporate life
and place them before University authorities for their solution. (ii) The activities of the University Students' *4. Every College Union shall contribute at the rate of Rs.
0.50 for each of its members towards the
funds of the University Students' 5. The
Kulpati shall be the Patron of the University Students' 6. (i) The University Students' Union
shall have a Council and Executive Committee. *(ii) The
Council shall have membership on the following basis representing the College Unions : up to
999 : Only one member, i.e. the President of
the Students' Union of UTD/School of Studies/College. 1000
to 1499 : Two members, i.e. President and the Vice- President of the
Students' Union of UTD/School of Studies/College. 1500
to 1999 : Three members, i.e. President, Vice-President and Secretary of
the Students' Union of UTD/School of Studies/College. 2000
to 2499 : Four members, i.e. President, Vice-President, Secretary and
Joint Secretary of the Students' Union of UTD/School of Studies/College. -------------------------------------------------------------------------------------------------------------- *4 & *6 Amendment proposed w.e.f. 22.8.1986 by Executive Council
meeting dated 6.8.1986 (item no. ....) and approved by the Co-ordination
Committee meeting dated ..... 2500
to above : Elected University Representatives for each 500 additional
students as per provisions in the repealed Ordinance No. 1 paragraph-5
sub-paragraph (iii)(a) (iii) The Council shall elect by simple majority vote from amon
